Archives Mission, Vision & Guidelines

The scope of the BHCC Archives includes selected College publications, faculty & student publications, institutional and academic documents, College Committees' records, Board of Trustees records, administrative records, photographs, publicity, and student life records. See the Types of Materials Collected section for details & specifics.

The Archives materials are stored and made available for access in accordance with the access parameters stated in the Access section of this document.

The officer in charge of each administrative and/or academic office is required to send two copies of each publication created by the off to the College Archives.

The BHCC Archives document the history of the college by collecting materials created by the administration, faculty, students, and staff during their time at the College. The Archives is the primary collector of all official College publications. Following Publications Collections (PC) represent the types of materials that are considered to have archival value, and thus acquired by the College's Archives:

  • BHCC Academic Course Catalogs
  • Course descriptions & schedules
  • College Official Calendars
  • College brochures
  • Financial Aid booklets
  • BHCC Health Services program information
  • Handbooks (student and faculty)
  • Newsletters including Faculty & Staff Newsletter
  • Student and staff magazines
  • Student and staff newspapers
  • Student activities newsletters
  • Alumni Magazines BHCC Departmental pamphlets & booklets:
    Admissions Department, Counseling Center,
    Continuing Education, Community Services, BHCC
    Foundation, Human Resources, Student Affairs,
    Division of Planning & Development, Teaching &
    Learning Center, Public Safety, Center for Self-Directed
    Learning, E-College, Library, etc.
  • Faculty & staff publications
  • BHCC faculty & staff dissertations
  • BHCC posters
  • Programs from College Events: Convocation, Commencement, etc.

The Archives collects various documents produced by and for the College that provide a record of activities. Historical documents include official records from the Office of the College President, NEASC accreditation records, committee agendas and meeting minutes (including Board of Trustees meetings), evaluations and reports, and event program records. Only those College records determined by the Archives to have enduring historical value will be accepted.

The following BHCC Documents Collection (Record Groups/ RC) are part of the Archives collection and the list continues to be expanded.

  • BHCC Board of Trustees Meetings minutes
  • Academic Departments
  • Alumni
  • Office of Student Activities
  • Student Life
  • Advising & Counseling
  • Health Services
  • Disability Support Services
  • Grants & mini-grants
  • Sabbatical Reports
  • BHCC College Forum minutes
  • Committees minutes: Governance Committee,
    Academic Affairs Committee, Curriculum Committee,
    Student Services, Graduation Awards Committee,
    Library Committee, Long Range Planning Committee,
    Mini-Grant Committee, Professional Development
    Committee, General Education Committee, and others.

Because the records created by the administrative and academic offices of Bunker Hill Community College are voluminous, the Archives is not able to reasonably provide the necessary resources, including staff, equipment, or storage facilities, to address the preservation and access requirements for all of these records. The majority of these records are created for specific purposes and do not have lasting historical value. The following materials are not collected by the Archives:

  • Financial transaction records
  • Payroll records
  • Course scheduling records, syllabi, and evaluations
  • Personnel records
  • Student transcripts
  • Routine administrative records
  • Duplicated material, or materials collected for reference purposes only
  • Classroom aids, posters, books, or other materials used for classroom instruction
  • General College memorabilia (e.g. Plastic bags with college
    logos, sweatshirts, etc.) excluding materials that have historical significance because of their ownership (e.g. items formerly owned by President Shively).